Key principles are:
What information do we collect? We collect information on our users in two ways: through registration as a member of SDRN and by website usage data including cookies (see below).
Registration as a member of SDRN - Registration allows you to receive electronic copies of the fortnightly SDRN Mailing as well as accessing archived copies of the Mailing and receiving occasional emails alerting you of relevant news, events, or new publications.
When you register as a member of SDRN you have the option of providing personal information. The minimum information we need to register a member is their name and email address. This information is entirely confidential and will not be made available to any third parties (an exception is the inclusion of name and organisational affiliation in attendee lists for SDRN events – see ‘Events’ below).
Any further details you choose to supply about yourself when you register are provided at your discretion and will also be treated as confidential. This information, such as your research interests or your location of work, allows SDRN to filter the emails we send you and to gain a better understanding of the membership of the Network.
Email updates: SDRN members automatically receive the regular email newsletter, the SDRN Mailing. The SDRN Mailing is sent once every two weeks using an online mailing system called MailChimp which holds the SDRN membership database. Mailchimp is a secure paid-for service which does not share or sell contact lists. Occasional emails about important news, events and new publications of interest to SDRN members may also be sent from time to time. Subscribers will never be sent promotional emails for any news, events or new publications that are not organised or published by SDRN or Policy Studies Institute. Users can unsubscribe from the Network at any time by emailing firstname.lastname@example.org
Events: When booking for an event or course you will be asked for information such as your address, company and telephone number. These data will be retained by SDRN for purposes relating to the administration of that event and to invite you to become a member of the Network. Your name and organisational affiliation may be included in event attendee lists and similar materials, such as post-event summary notes placed on the SDRN website. We may also send you information about SDRN news, events and new publications, and occasional notifications about the activities of the Policy Studies Institute. By registering for a course or event, you agree to receive:
You can opt out of receiving these emails at any time by replying to them with an email entitled 'UNSUBSCRIBE' or following the ‘unsubscribe’ link.
Sharing your information: At no time will we sell or release your personal data to any third party organisation (subject to the Exclusions stated below).
Cookies and Website usage data: Our website utilises 'cookies' and Web server logs to collect information about how the site is used. Cookies allow Web servers to recognise the computer used to access a website. Cookies are small pieces of data that are stored by a user’s web browser software on the user’s hard drive. Cookies provide non-personal statistical information about visits to pages on the site, which may include the duration of individual page views, paths taken by visitors through the site, the websites visited just before and just after our website, and other general information. This information is collected on an aggregate basis. None of this information is associated with you as an individual. If you are concerned about cookies, you can turn them off in your browser. However, if you do this please note that some areas of the site may not work properly.
Access to your personal information: You have the right to request a copy of the personal information SDRN holds about you and have any inaccuracies corrected or removed. Please address requests in writing to Bridget Elliott, SDRN Coordinator, Policy Studies Institute, 35 Marylebone Road, London, NW1 5LS. For the purposes of the Data Protection Act the data controller of SDRN is the University of Westminster.
Protection of minors: The SDRN site is intended for adults working in, or with an interest in, sustainable development research and policy; no part of our site is targeted to attract minors. We do not collect age information but request that all visitors to our website aged 16 and under do not disclose or provide any personally identifiable information. If we discover that an individual aged 16 or under has provided personally identifiable information we will delete the information from our records.
Exclusions: We reserve the right to access and disclose to relevant authorities individually identifiable information to comply with applicable laws and lawful government requests, and to operate our systems properly when we, in good faith, believe that the law requires it or for the protection of our legal rights or those of our users.
SDRN, August 2014